Scientific Meetings & Advisory Boards
Advisory boards, investigator meetings, steering committees and congress activity designed to surface insights.
The challenges we solve
Three challenges every advisory board has to get past.
Capturing balanced input from the board
With several experts contributing over a limited amount of time, it can be difficult to capture each perspective consistently and link the discussion back to the questions the board was designed to answer.
Turning discussion into usable insight
The value of an advisory board depends on how quickly and clearly the discussion is translated into practical insight that medical, brand or study teams can use.
Building compliance into the process
MLR review, consent and transparency reporting all need to be considered early, so they are part of the way the meeting is designed and delivered rather than additional steps at the end.
What we deliver
Engagement before, during and beyond your advisory board.
Before
Prepare people and materials properly
- Define the questions the board needs to answer and structure the agenda around them
- Use pre-read and pre-board engagement so participants arrive informed
- Build materials with MLR requirements in mind from the outset
- Manage advisor onboarding, consent and contracting in advance
During
Create a focused, well-facilitated discussion
- Facilitate face-to-face, hybrid and online boards using a consistent approach
- Capture insight live against the questions being discussed
- Use prioritization, mapping and working sessions to structure the conversation
- Capture breakout discussions consistently across languages and time zones
Beyond
Turn the discussion into useful follow-up
- Produce clear outputs promptly after the board
- Structure insight so it can be shared with the relevant teams
- Maintain participation and transfer-of-value records for transparency reporting
- Keep the environment open for resources, follow-up and future engagement
Our process
A proven four-step process for advisory boards.
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Frame
Define what the board needs to achieve. Agree the decisions the board needs to inform, then shape the questions and agenda around them.
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Design
Build the experience around those questions. Plan the sequence, facilitation, materials and compliance requirements together from the outset.
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Run
Facilitate and capture the discussion as it happens. Guide the conversation, make space for different perspectives and capture insight against the agreed questions in real time.
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Land
Turn the discussion into clear, usable outputs. Structure the insight, share it with the right teams and keep the environment open for follow-up.
Scientific Meetings & Advisory Boards case studies
All case studies-
Communications & Engagement
Engagement and learning board game
Educating a global pharmaceutical organization in R&D’s end-to-end drug development process
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Life Sciences
Phase 3 investigator platform
A centralized hub unifying investigators across four associated respiratory studies, built to absorb a critical protocol change without losing a site.
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Life Sciences
Global protocol alignment series
A dual-platform hybrid series pairing on-demand study materials with live meetings, with polling and surveys used to check what actually landed.
Every board gets its own SmartLab environment.
Each board has a dedicated, secure space for everything around the meeting — from pre-read and participant engagement to live activity, outputs and follow-up.
Access is controlled by audience, so content stays with the right people and the right program.
Because everything happens in one place, you can manage the experience consistently, keep resources available after the meeting, and maintain the participation records needed for transparency reporting.
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Planning your next advisory board?
Start with the outcome you need.
Tell us what you want the board to help clarify, inform or decide. We’ll help you design the right approach to get there.
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