Ludic Life Sciences

Virtual, hybrid and in-person meetings, events and programs for life sciences.

We plan, manage and deliver advisory boards, investigator meetings, congresses, summits, HCP engagement and leadership programs for pharma, biotech and healthcare organizations — from registration and delegate communications to supplier coordination, production, facilitation and follow-up.

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What we run

A track record of delivering engaging events and state-of-the-art learning in the pharmaceutical and life sciences industries.

Advisory boards through to congresses and capability programs and much more,  all built bespoke for pharma, biotech and healthcare organizations.

  • Advisory boards

    Expert input captured against the questions the board was convened to answer.

  • Investigator meetings

    Study teams and sites aligned on the protocol, across countries and time zones.

  • Congresses and summits

    Symposia, satellite sessions and standalone meetings.

  • HCP engagement and training

    Accredited education and always-on hubs built around a clinician’s week.

  • Leadership and capability programs

    Strategic leadership journeys and capability building, run as repeat cohorts.

  • Brand launches

    Launch readiness and brand team alignment, from first cycle to market.

  • Cycle meetings

    Franchise and cycle meetings that align field teams around the brief.

  • Scientific exchange

    Structured exchange between medical teams and the experts they work with.

End to end

Event design, production and delivery.

Our expert global meetings and events team operates always in line with client and participant compliance frameworks to deliver successful, highly impactful meetings, events and programs across the world.

  • Registration and delegate communications

    Invitations, registration, joining instructions and everything a delegate needs before the day.

  • Venue and supplier coordination

    Venues, production partners and suppliers appointed, briefed and managed as one.

  • Lead, process and technical facilitation

    The right people to lead the conversation, guide the process, and keep the technology running smoothly.

  • Post-meeting production

    Outputs, recordings and follow-up produced and released after the meeting.

Evidence

What we do

Built around our clients’ needs.

We work across R&D, medical, clinical, diagnostics, commercial, operations, finance and corporate affairs — shaping each engagement around the audience, strategic objectives and outcomes required.

  • Medical Affairs · R&D & Clinical

    Scientific Meetings & Advisory Boards

    We plan, manage and deliver advisory boards, investigator meetings, steering committees and congress activity from delegate management and supplier coordination through facilitation and follow-up.

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  • Medical Affairs · Commercial & Launch

    Medical Education & HCP Engagement

    Accredited programs, always-on education hubs, congress symposia and field medical capability designed around what a clinician’s week actually looks like.

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  • Commercial & Launch · Comms & HR

    Leadership & Executive Events

    We plan, manage and deliver global summits, franchise and cycle meetings, kick-offs and town halls from delegate management and supplier coordination through production, facilitation and follow-up.

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  • Medical Affairs · R&D & Clinical · Comms & HR

    Operating Model & AI Adoption

    Drive transformation at scale. Medical Affairs and R&D operating model implementation, AI adoption and post-merger integration.

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  • Comms & HR · Medical Affairs

    Communications & Engagement

    Internal communications that drive real engagement. Multi-media campaigns, culture moments, values work and scientific storytelling delivered at scale.

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  • Comms & HR · Commercial & Launch · Medical Affairs

    Leadership & Capability

    Leadership programs run as repeat cohorts, function academies for medical, commercial and enabling teams, and onboarding that scales across roles, countries and languages.

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Who we work with

How we support different teams

  • Medical Affairs

    Advisory boards, congresses, field medical capability and operating-model support — helping teams stay aligned as the evidence base, therapy area and priorities evolve.

  • R&D & Clinical Development

    Investigator engagement, protocol alignment and study-team collaboration — connecting sites, sponsors and global teams as trials move and requirements change.

  • Commercial & Launch

    Franchise and cycle meetings, launch readiness and brand-team alignment — helping teams make decisions quickly and stay coordinated through the critical months around launch.

  • Corporate Communications & HR

    Internal campaigns, values and culture, leadership programs and operating-model change — helping people across functions understand the shift, align around it and put new ways of working into practice.

How we work

Before, during and beyond the experience.

  • Before

    Question architecture, pre-read, and materials. Attendees are ready to hit the ground running before the experience begins.

  • During

    Facilitation that produces decisions and alignment. Insights are captured as they arise and the output is ready before the experience ends.

  • Beyond

    The environment stays open, the commitments have owners, the capability keeps building and the reporting answers what changed rather than who attended.

Working in a regulated sector

We know what MLR, transparency reporting and a locked-down data environment mean.

Compliance is a design input for us, not a review at the end.

  • Material review

    Content built with MLR in mind from the start — with controlled versions, clear approval states and a transparent record of what participants saw.

  • HCP engagement and transparency

    Participation, consent and transfer-of-value records captured in a form your transparency reporting can use, not reconstructed from a delegate list afterwards.

  • Data handling and residency

    ISO/IEC 27001 certified, GDPR-compliant by design, with access control per audience and defined retention rather than a shared drive.

  • Accessibility and inclusion

    Designed to make participation accessible across different visual needs, bandwidth limitations and language requirements.

Powered by SmartLab

One branded, ISO/IEC 27001 certified environment for engaging participants before, during, and after the event, program, or experience. Supports face-to-face, hybrid or online delivery.

Built-in analytics, with optional SmartLab AI, supercharge reporting to track engagement, participation and ROI providing data that goes beyond vanity metrics.

Explore SmartLab
A SmartLab event hub on a laptop: a branded welcome screen with the pre-read and the agenda beside it

  • Branded and bespoke

    Immersive fully branded environments that reflect your science and brand.

  • Compliant by design

    Controlled content, version control and audit trails as a design input, not a review at the end.

  • Connected

    Congress, education and engagement in one place rather than four tools that do not speak to each other.

  • Evidenced

    Engagement and outcomes you can report when procurement, compliance or the board asks.

Explore case studies

All life sciences work

  • Learning

    Phase 3 investigator platform

    A centralized hub unifying investigators across four associated respiratory studies, built to absorb a critical protocol change without losing a site.

  • Learning

    Medical leadership program

    A five-month blended journey for medical associates, built around real business challenges, with a satisfaction rate of nearly 100%.

  • Culture

    Digital Awareness Hub

    A compelling learning solution to enable a leading pharmaceutical organization to engage its workforce in making the shift to digital

SmartLab helped raise engagement and ensured every participant did the cascade at a 100% completion rate.
Director, Internal CommunicationsAstraZeneca

Let's talk about what you're planning.

Whether you're preparing an advisory board, a global launch, a leadership event or a capability program, we can help you design and deliver an experience that engages people and creates lasting impact.

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